Secure Your Print Network
Your network is only as safe as your printer.
Replace security anxiety with a fleet that automates its own compliance. Lock down your data without lifting a finger.
Hundreds of local businesses trust Document Imaging Partners to organize, automate, and protect their documents.
Who else is watching your paper tray?
Your copier isn’t a piece of office furniture. It’s a powerful computer with its own operating system, hard drive, and open web ports.
It processes your most sensitive data (contracts, payroll, and client records) all day long.
If you aren’t treating your printer with the same security focus as your computers, you are leaving the door wide open.
The hidden risks of an unsecured print environment
Emails sent from your copier (like scanned documents) can be intercepted or altered mid-transit.
Hackers can retrieve years’ worth of sensitive data from your old copier’s hard drive, long after the copier has been retired and even taken apart.
Unless your IT team is on top of updates and patches, your copier can be vulnerable to new cyber threats and vulnerabilities even after a fix is available.
If a confidential file leaks, you may have no way of determining who printed it and cannot conduct a forensic analysis or compliance report.
When printed pages are left in output trays, anyone walking by can read or take them. This leads to unauthorized access to sensitive information.
Stop leaving your backdoor unlocked.
You don’t need to be a cybersecurity expert to stay compliant. You just need an experienced team that treats your data with care.
Through our D.O.C. process, we provide highly capable security options available upon request. We work directly with your IT department to configure the exact balance of security and functionality your business requires.
Build a digital vault around your most sensitive assets:
Private patient and medical records
Confidential payroll and HR data
Binding legal contracts
Internal financial statements
Secure employee records
…and all sensitive data
The D.O.C. Process
3 steps to peace of mind.
You don’t have to manage your own security patches or worry about hardware settings. Our white-glove D.O.C Process handles the messy bits, so your team doesn’t have to.
Discovery
We don't push the most expensive machines. “We start with a “Right-Sizing” audit to clear the clutter and lower your Total Cost of Ownership. Every machine has a purpose, and your monthly overhead makes sense.
Onboarding
Our HelpDesk team handles the technical heavy lifting. We apply essential baseline configurations and will coordinate with your IT staff to activate specific security add-ons required by your environment so your team can start scanning and printing with confidence.
Continued Support
When you call us, you reach a real, local person you know by name. This is the Anti-Call Center Experience: no ticket numbers, no automated scripts, and no offshore agents.
Security on autopilot.
With automated protocols, your fleet stays current without you lifting a finger. You get a self-managing system that documents every step, leaving you with a clean audit trail and zero stress.
How It Works
Just plug in and print. We pre-load your specific security settings and address books, so the machine is ready for your team for the second it’s plugged in.
Stay up-to-date. Our service team handles your firmware updates, while the machine handles self-assigning simple certificates using a Simple Certificate Enrollment Protocol (SCEP).
Protect your machine. Background protocols verify that every encrypted connection the machine makes is valid and safe.
Sanitize your data. Available through the Data Security Kit add-on, the system automatically wipes the hard drive after every job and sanitizes it completely at its end-of-life.
International standards. Kyocera printers are HCD-PP compliant following the strictest international standards for data protection.
Only 36% of IT teams keep their printers up to date
Leaving a massive window of opportunity for attackers to exploit known vulnerabilities.
*Report by HP Wolf Security
Shield your network.
We implement a print environment where devices are monitored and data is encrypted. You gain total visibility, ensuring your productivity tools don't become liability traps.
How It Works
- Encrypted data transit: The latest encryption standards ensure that data traveling from your computer to the printer cannot be intercepted.
- Physical access control: For high-security files, you can require a physical ID card or a specific PIN before the machine releases the document.
- Hardware-level restrictions: Native hardware features detect specific restricted actions, such as natively throwing error codes if a user attempts to copy sensitive documents like bank checks.
- Government-level benchmarks: Our equipment meets the same international security benchmarks (FIPS 140-2 & ISO 15408) used by government agencies.
- Stress-tested firmware: You are protected by firmware that has been rigorously tested to ensure it can withstand modern security challenges.
67% of organizations had print-related security incidents in 2024
More than a 10% increase in just one year, highlighting the need for automated security and compliance.
*Independent study by Quocrica
4-hour on-site support.
We treat your downtime as our emergency. You get a direct line to a local human who knows your name and your office. With our massive local inventory, we skip the shipping delays and fix it the first time.
How It Works
- $1 Million local inventory: We maintain a massive inventory of parts in Cambridge to ensure they are available when you need them, bypassing common shipping delays.
- Direct human access: No "press 1 for support" menus. You have a direct line to a professional who can actually help you.
- First Time Fix: Our technicians arrive prepared with the specific parts needed for your machine model, significantly increasing the speed of resolution.
- 25 Years of local expertise: We have supported local businesses for over two decades, resulting in an almost perfect client retention rate.
98% Customer Retention Rate Over 25 Years
Because we treat you like a neighbour, not a ticket number.
Add Document Management Services
Print is only half the story. Bridge the gap between paper and digital by connecting your high-performance hardware to an automated document management system. Organize your files based on what they are, not where they are saved, and end version confusion forever.
Frequently Asked Questions
We’re not some big corporation. Do we really need to worry about security?
It’s easy to think unauthorized users only chase the big fish, but automated bots check every open door, regardless of business size. Our system locks down the visibility of the MFPs on your internal network instantly. Whether it's complying with PIPEDA or just keeping salaries private, you get enterprise-level privacy without the enterprise-level complexity.
Will “secure printing” slow my team down?
Security shouldn't feel like a roadblock. Most of these features work in the background automatically, so you don’t have to think about them. For physical security at the print tray itself, you can add an optional card reader to enable Job Accounting and Private Print capabilities. Staff can also use access control software like PaperCut or Kyocera Cloud Connect (KCC) to release print jobs instantly from their smartphones or devices. If you choose to purchase PaperCut or KCC, please note that your internal IT team is responsible for managing and maintaining the software, but we are here to assist with the initial setup and answer any questions.
Does the printer remember our sensitive documents after they print?
You shouldn't have to worry about a "digital ghost" of your data staying on the hard drive. This protection requires an optional Data Sanitization kit. By purchasing this Data Security Kit add-on, Kyocera’s Data Overwrite feature automatically sanitizes the drive after every single job. It’s like a digital shredder running in the background 24/7. When the machine eventually retires, we execute a verified wipe process, so your data never leaves your control.
We have a hybrid team. Can they print securely from home or different locations?
Remote work shouldn't create security holes. With Kyocera printers, you can set up a single, secure print queue that follows your users, not the other way around. Using tools like PaperCut, staff can hit "print" from home or a coffee shop and release the job securely at any office printer when they arrive. It bridges the gap between remote flexibility and office security.
Our IT team uses a SIEM system to monitor threats. Can these printers connect to that?
With the purchase of the required add-on features, our devices integrate directly with your SIEM system, feeding user data and event logs to your external server in real-time. If an issue arises, your IT team sees it immediately on their existing dashboard.
Request a Security White Paper
Kyocera offers detailed Security White Papers for anyone interested in finding out more about their technical security offerings. These papers can be provided upon request.
Take the first step towards security & compliance.
Secure your print environment effortlessly with Document Imaging Partners.